Entry Fee's and Details
ENTRY FEES AND DETAILS
Entry fees are Early Bird $6,990 per team (inc GST) and $7,990 per team Standard (inc GST). Early Bird entries available until 17 Nov 2020. Standard Entries from 18 Nov 2020 until closing on 18 March 2021.
You do not need to have all members confirmed to enter a team.
The Premier category is mixed teams of four athletes.
Teams with a sum of ages of 190 or greater qualify for the Masters Category. Teams with a sum of ages of 110 or less qualify for the Youth Category.
Entries are accepted for teams containing four all male members or four all female members.
Team entry fee includes:
- Transfers from the nearest airport to HQ
- A high-quality expedition length adventure racing course in a new location
- Logistical support for event (no need for support crews)
- On-site first response teams for emergency first aid
- Kayaks for the event
- Special disciplines and equipment
- Team tracking and live race website
- Race maps for your team
- Official race vest
- XPD shirt or equivalent
- Race pack with goodies and event prizes (dependant on sponsorship)
- Social Media access to race photos and videos
- Post race dinner and presentations
- TV production and visiting journalist program TBC
- An expedition of a lifetime!
- 10% GST
What you will need to provide:
- Travel to and from the nearest airport or to the event Race HQ.
- Your pre and post race accommodation (variety available from camping to 5 Star)
A $1,000 deposit is due on entry and the balance is automatically debited from your credit card.
Payment schedule is as follows:
- Early Bird Entries – Balance due 17th November 2020
- Standard Entries – Balance Due 18th March 2021
NOTE: If you pay the deposit using a credit card, the balance will automatically debited from your credit card on the nominated date above.
The following are compulsory pre-requisites that teams/individuals must have before they will be permitted to compete in the event. It is up to you to ensure you fulfill the requirements below:
- Each team member must have Australian ambulance cover or an Australian medical insurance policy that includes ambulance cover or travel insurance covering medical costs including medical transportation for an injury sustained during competitive event or an Australian exemption or other ambulance coverage e.g. Australian Defence Force, residents of Tasmania/Queensland etc or similar medical transportation cover such as reciprocal arrangements with your country.
- A minimum of two members of the team must have at the time of the race a first aid qualification appropriate for the activities undertaken in the event or other appropriate and relevant training and/or experience in first aid (must be outlined at race registration). Senior first aid certificate with resuscitation is acceptable.
- Agree to the conditions, declarations, and indemnifications outlined in the Acknowledgment Waiver and Release form and be willing to sign this at race registration.
The event organisers have a public liability insurance policy to the value of 10 million dollars. This is a compulsory insurance policy in Australia for events that are organised on, or cross through, any form of government land/public place.
This, however, is not personal accident insurance for you! It is strongly recommended you have your own personal accident insurance.
Geocentric Outdoors, the organisers of XPD, have a program in place to offer discount vouchers to individuals or teams who generate positive media coverage for themselves and XPD (e.g. have articles published, appear on news, do interviews etc).
For more details see the Media Discount Voucher Page on Geocentric Outdoors.
Information on team sponsorship can be found in Team Sponsorship for Geocentric Adventure Races.
Cancellation and Refunds
Teams may officially cancel their entry at any stage prior to the event by writing, calling or emailing the race organisers. Entires will be partially refunded using the following timeline.
- Entries cancelled up to 3 months prior to the start will receive a refund of entry fees paid less $1,000.
- Entries cancelled up to 2 months prior to the start will receive a refund of entry fees paid less $2,000.
- Entries cancelled up to 1 month prior to the start will receive a refund of entry fees paid less $3,000.
- Entries cancelled up to 2 weeks prior to the start will receive a refund of entry fees paid less $4,000.
It is a challenging time scheduling an event around possible COVID-19 outbreaks and lockdowns, and we will do our utmost to responsibly deliver to you an expedition race of the highest quality. If that is not possible, then to compensate you as best as we possibly can. So you have an understanding of the potential situations and refunds available in relation to COVID please read carefully the policy below.
If QLD government COVID-19 restrictions are likely to prevent XPD from taking place on the scheduled dates, with as much notice as we can, we will re-schedule XPD 11th Edition and transfer all entries with 100% of your fee to a similar date the following July 2022. If this announcement is made but you prefer to cancel your entry, refunds will be calculated as per the table above for “General Cancellation”, based on how many weeks/months it is prior to the originally scheduled date.
If however XPD is to be held, but you cannot travel to the race because within 2 weeks of the scheduled dates you reside in a location which is prohibited from entering Queensland, OR you are required to undertake 14 or more days quarantine to return home, OR you test positive to COVID-19 and will be in isolation over the scheduled dates, you may receive a refund of 50% of entry fees you have paid, OR you may elect to transfer 100% of your fee to the next XPD. Your team should attempt to find a replacement athlete, but if this is not possible special provision will be made for your team to race with less than the full team of 4 members.
Teams are welcome to transfer or sell their entry to another team if available. This will be a transaction between the teams and Geocentric will not take part in the transaction. Geocentric must be notified as soon as possible and team details must be updated.
If two teams do not have sufficient members and decide to join together, this will be strictly considered as one team canceling their entry. Refund policy will be as stated above, no exceptions.
If any member of your team fails the basic competency checks, the whole team will be disqualified and NO refund will be given. Exact details of competencies are be promulgated on this web site and in the competitor information packs.
Failure to make payments on the designated dates may result in cancellation of your entry.
If the race is canceled due to acts of God, natural disasters, terrorism or other reasons, etc, the organisers will make every effort to refund as much of the entry fee as possible to all teams.